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This is the "Compliance Process" page of the "NIH Public Access Policy" guide.
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Last Updated: Feb 10, 2017 URL: Print Guide RSS UpdatesEmail Alerts

Compliance Process Print Page

NIH Webinar:
NCBI & NIH Policy

Mar 5, 2015 Webinar

NCBI and the NIH Public Access Policy: PubMed Central Submissions, My NCBI, My Bibliography and SciENcv

Webinar: NCBI and the NIH Public Access Policy (YouTube)

Links, Slides, Q&A

Outlines how to use My NCBI to report public access policy compliance for NIH grant holders.

Topics include the NIH Public Access Policy, NIHMS and PubMed Central submissions, creating My NCBI accounts, My Bibliography to report compliance to eRA Commons, and SciENcv to create biosketches.


    NIH Notice

    Notice Number: NOT-OD-13-042   For non-competing continuation grant awards with a start date of July 1, 2013 or beyond:

    1) NIH will delay processing of an award if publications arising from it are not in compliance with the NIH public access policy.

    2) Investigators will need to use My NCBI to enter papers onto progress reports.  Papers can be associated electronically using the RPPR, or included in the PHS 2590 using the My NCBI generated PDF report.

    Please see NOT-OD-12-160 for more details.


    Compliance Process Diagram

    The diagram below depicts the overall process involved in the NIH Public Access Policy.  It illustrates what systems are involved and the interactions between those systems.  The steps a PI/author needs to take are illustrated, with those that are typically problematic highlighted in red.

    NIH PAP Overview Diagram


    Useful materials

    If the publisher's policy does not allow deposit, attach this Letter to Publisher (pdf) from the UC Office of Technology Transfer.  Another option is to modify the publisher's copyright transfer agreement to retain the right to make the article available in PMC by attaching this NIH Addendum Form (pdf).

    If you are unable to determine if you have permission to submit the final peer-reviewed manuscript to NIHMS, you will need to contact the publisher to ask for permission.  We have created a template (below) you can use.


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